Your AI Personal Secretary
that organizes your world

Pain points

• Your day is controlled by meetings, inbox, and constant rescheduling.
• Follow-ups slip, action items get lost, and decisions get revisited.
• Work commitments clash with personal events, causing double-bookings and missed dates.
• Notes and context are scattered across tools, reducing clarity and speed.
• You need an assistant that executes across tools and confirms outcomes.

How it works

• Ask Ruba in natural language via voice, chat, or WhatsApp.
• Ruba analyzes context across calendar, notes, and tasks and plans the steps.
• Ruba acts across your tools to schedule, draft, remind, follow up, and confirm results.
• You get links, summaries, and next actions so nothing slips.

Features

• Comprehensive scheduling wizard across multiple email accounts (Office365, Gmail, and more), so you never double-book.
• Synchronizes personal and professional life to protect work-life balance.
• Remembers important dates and nudges when scheduling conflicts occur.
• Email drafting and replies in your tone: fast, professional, and consistent.
• Follow-up tracker and context-aware reminders that nudge you, not nag you.
• WhatsApp access to check tasks, ask questions, give instructions, and receive confirmations.
• Calls on your behalf using a real phone number to confirm appointments, follow up, coordinate, and summarize outcomes.
• Cognitive notes to capture ideas, summarize calls, and retrieve details later.
• Instant access to key information before meetings with OneDrive and Google Drive support.

Pricing

Standard plan names (USD/mo)

Scale+ (Business): $99/seat/mo, min 10 seats, pooled 60 mins/seat/month
Enterprise (annual): $119-$179/seat/mo with governance + SSO/SCIM, retention, advanced audit

Voice add-ons: +100 mins $35/month, +300 mins $95/month, +1000 mins $229/month, overage $0.30/min

See full pricing page

FAQ

Q: Is Ruba only for work, or also personal life?
A: Both. Ruba is designed to synchronize personal and professional commitments so you stay productive without sacrificing life balance.

Q: Can I use Ruba from WhatsApp?
A: Yes. WhatsApp is supported as a simple channel to ask, check status, and receive confirmations.

Q: Can Ruba call people for me using a real phone number?
A: Yes. Ruba can place calls on your behalf for confirmations, coordination, and follow-ups, then send you a summary.

Q: Does Ruba replace my assistant?
A: Ruba removes repetitive admin work and improves follow-up discipline. Many teams use it to augment assistants, not replace them.

Q: Can Ruba work with Office 365 and Google Workspace?
A: Yes. Ruba is built to manage scheduling across Office365 and Google mail/calendar environments.

Q: Why is voice measured in minutes?
A: Voice usage is billed by minutes to keep costs predictable and quality consistent.

Security section

• End-to-end encryption in transit and at rest.
• Authenticated with Office365 and Google Business Mail where integrated.
• Role-based access for team deployments and controlled permissions for actions.
• Optional retention and audit logs for business and enterprise governance.
• WhatsApp and calling controls with approved actions, activity logging, and configurable policies.